MTO Contract Administration Manager
||July 9, 2020
||Civil & Structural
||Full Time Staff
Manage construction administration assignments for the MTO and other local governments in the Greater Toronto Area and Niagara Region.
Leading the team in the successful completion of projects and proposals.
Manage, recruit and mentor: Project Managers, Contract Administrators, Inspectors and Sub-consultants
Identify business opportunities, fostering client relationships, and executing business development initiatives.
Provide senior level advice throughout the contract.
Develop and achieving business goals for the operation.
Be directly responsible for the day-to-day management of the construction administration group and projects.
Ensure that contractor work is completed according to plans, standards and specifications.
Address the requirements of the MTO Construction Administration and Inspection Task Manual.
Be fully aware of project specific issues, including those related to high traffic volumes, traffic control and associated safety concerns.
Coordinate the provision of Quality Assurance services by sub-consultants.
Ensure that material samples are delivered to the appropriate laboratories in a timely fashion, in suitable condition and with proper identification and WHMIS labels and as per Dangerous Goods and applicable legislation.
Review contract design package to ensure calculations are in agreement with the contract quantities. Search for & identify all errors and omissions within the contract documents.
Review contractorâ€™s QC Declarations.
Prepare the Contractorâ€™s Quality Compliance checklist and monitor compliance and issue deviations as required. Compile summaries of incidents and deviations.
Review and approve the contractors original Critical Path Schedule and review all updates.
Establish and maintain effective relationships with contractors, MTO, other outside agencies, property owners, and the travelling public.
Apply the Occupational Health and Safety Act and applicable legislation to monitor the contractorâ€™s operation in this regard, ensuring that safe passage is provided for the travelling public.
Supervise and coordinate subordinate staff and ensure that they receive on-the-job training.
Ensure that sufficient data is obtained through the life of the contract to substantiate contractorâ€™s progress and final payment certificates. Review and process all contractor payment certificates.
Integrate contract administration activities with those of the contractor.
Direct staff in recording the work done, completing survey work, obtaining cross sections and grade checks for calculation of quantities for payment purposes.
Maintain Contract Administrator diary of daily activities.
Issue Instruction Notices for changes in the work, approvals, transmittal of documents, safety issues, non-compliance of the contract, warnings, suspension of work, stop work orders, and etc.
Chair all meetings, including the Pre-Start, Pre-Pave, Pre-Pour, Monthly Site Meetings, Final Completion Meeting, Design Debriefing, and other site meetings as required. Prepare and distribute agendas and minutes.
Prepare a Monthly Status Report for the MTO detailing construction and ad-ministration activities for the month.
Initiate change orders, negotiate price agreements, and maintain the MTO Change Order Summary (CAS).
Ensure that the claims process and timeframes for resolution documented in the contract documents are followed.
Review and make recommendations on contractor Extension of Time requests.
Review contractor proposals, Certificates of Component, Certificates of Conformance, stamped drawings, material certificates, facilities and personal certifications, electrical service manuals, and designated sources list.
Prepare contractor Warning of Infraction Report and provide substantiating documentation, as required. Generate the Certificate of Substantial Performance.
Generate the contract acceptance checklist prior to the Final Acceptance Meeting.
Prepare Project Construction Report, Contractor Performance Rating and Summary of Quality Compliance Deviations.
Compile the Final Estimate.
Complete the Pit and Quarry after-use report.
Evaluate the design consultant.
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